Legal Services Co-ordinator

We are looking for a highly motivated and detail-oriented Legal Services Co-Ordinator to join our dynamic team and provide efficient, professional, and confidential support to the NHVR’s Legal Services Unit. This role offers a unique opportunity to play a pivotal role in Ensuring the smooth functioning of our legal services unit. The role will be based at NHVR Head Office, Newstead.

Key Responsibilities:

• Provide full administrative support to the Legal Services Unit.
• Participating in software testing, and contributing to the development of user guides for case management software
• Manage various registers, including the NHVR’s contracts and memoranda of understanding registers, ensuring they are up to date.
• Coordinate in-house legal training.
• Monitor team mailboxes, assist with recruitment support, and coordinate internal approvals and contract executions.
• Maintain registers of legal instruments and agreements, approved forms, and liaise with stakeholders regarding them.
• Manage competing demands with a proactive attitude, delivering quality results within agreed timelines.
• Provide general administrative assistance, ensuring accuracy and compliance with relevant procedures and timelines.

Essential Skills and Experience:

• A minimum of 5 years’ experience supporting an in-house legal team or law firm practice group.
• Demonstrated ability to manage a range of administrative tasks with minimal supervision.
• Strong organisational skills, attention to detail, and the ability to manage confidential materials.
• Ability to creatively solve problems and adapt to changing demands.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, SharePoint), Adobe Acrobat Pro, Visio, and document execution software (e.g., DocuSign).
• Excellent written and verbal communication skills.
• Ability to liaise effectively with both internal and external stakeholders.
• A Justice of the Peace qualification is highly regarded but not essential.

In return, we offer:

• A supportive hybrid work environment with flexible work from home arrangements.
• A competitive salary package including paid leave over Christmas closure.
• Ongoing training and professional development support
• Access to wellbeing programs including Fitness Passport and discounted health insurance
• Work/life balance, with access to rostered days.
• 14.5% superannuation through a co-contribution scheme
• Access to salary packaging including novated lease

This is a fantastic opportunity for a skilled professional to advance their career in a supportive and collaborative environment. If you are passionate about delivering high-quality legal support and thrive in a fast-paced, dynamic setting, we’d love to hear from you.

If the above position sounds like an opportunity for you, apply today with your CV and cover letter. 

Applications close 25 March 2025 (applications may close earlier than the listed closing date if suitable candidate/s are identified prior)

For any further information visit our website and any enquires can be directed to the NHVR recruitment team recruitment@nhvr.gov.au

Successful applications will be subject to a background check which includes a criminal history check.

We are committed to being an inclusive, diverse and flexible workplace where differences are valued.  We welcome applications from people of all backgrounds, experience and abilities.

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