Property Coordinator

About the role

Exciting opportunity for a Property Coordinator, this role will support the National Property Lead to develop, implement, and drive continuous improvement within the property portfolio    you will be responsible for administering, negotiating, and managing the leases/licenses.  Reporting to the National Property Lead, you will also work collaboratively across different teams to ensure compliance with legal and regulatory requirements.

Key responsibilities of this role are:

• Support the National Property Lead to develop, implement, and drive continuous improvement within the property portfolio

• Undertake lease negotiations and renewal documentation in a timely and concise manner

• Contribute to the strategy formulation to effectively establish and manage the state property portfolio to mitigate identified risks and ensure ongoing business continuity
• Establish and maintain strategic relationships with key stakeholders including landlords, contractors, facility managers, suppliers and other government departments to ensure value for money and outcome that reflect the needs of the NHVR
• Manage Key Critical Dates within all leases, agreements and Deeds ensuring compliance with lease terms and conditions
• Coordinate the rental roll for the portfolio to ensure rental payments are made timely and compliant to leasing conditions
• Support a culture of continuous improvement by embracing opportunities and innovations that lead to improved service delivery, technology efficiency and integration across the portfolio.

 About You 

To be successful in this role you will possess

• Experience within the commercial leasing sector
• Minimum of 5 years’ experience in managing leasing within a large, diverse in nature portfolio.
• A high level of written and verbal communication skills with the ability to develop relationships with suppliers, stakeholders and management
• Proven experience in negotiation and drafting of leasing documentation including Heads of Agreements, Leases, Memorandum of Understanding, Variations etc
• Experience in end-to-end property management experience managing a diverse portfolio of properties

Why join us?

The National Heavy Vehicle Regulator (NHVR) commenced operations in 2013 as the national entity responsible for regulating all vehicles in Australia over 4.5 tonnes gross vehicle mass. The NHVR minimises the compliance burden on the heavy vehicle transport industry, reduces duplication and inconsistences across state and territory borders, and ultimately for the heavy vehicle business with government in Australia.

We are headquartered in Brisbane and employ more than 1000 people across the ACT, New South Wales, Queensland, South Australia, Tasmania and Victoria.

We offer-

• Monthly RDO and paid leave over Christmas closure.
• Hybrid working environment – up to2 days from home.
• Up to14.5% superannuation through a co-contribution scheme
• Leave loading 17.5%
• Wellbeing programs – discounted fitness through Fitness Passport, Discount health insurance, flu vaccine, financial programs including discounted banking products, finance information sessions.
• Salary packaging options including novated lease.
• Ongoing training and professional development support
• Professional membership

Application Process

Please apply with your CV and cover letter addressing the essential requirements of the role.

Applications close: Wednesday 18 April 2025  (applications may close earlier than the listed closing date if suitable candidate/s are identified prior).

If you have any questions, please don’t hesitate to contact the NHVR recruitment team on recruitment@nhvr.gov.au.